Principal PLUS

Principal+ is a fully integrated Administration, Financial and Communication system for Schools. The system is 100% web-based meaning that one only needs an internet connection to operate the system! No server is required at the School and the system is always available online. School management software has never been this easy!

The system is 100% web-based and totally integrated!

All Administration, Financial, Communication and management tasks are facilitated within the system. Direct reporting to the Department of Education, LURITS and the School Governing Body makes Principal+ the obvious choice.

Principal+ facilitates reporting to all role-players involved!

Principal+ is a multi-lingual system and currently supports both Afrikaans and English. It can be set per user.

Principal+ is a multi-lingual system.

The system uses a certified SSL certificate to encrypt the data to your browser with 256-bit encryption, which means that any information sent between you and the server will be safe and secure!

The system runs on SSL and is certified web safe!

Functionality:


SCHOOL ADMINISTRATION

Learners
  • Full Learner Administration
  • Integrated Financial Administration
  • Re-registrations
  • Promotions
  • Waiting lists
  • Automated classroom grouping based on set criteria
 
Parents
  • Full Parent Administration
  • Multiple Accountable Persons Per Family
  • Committee Involvement Maintenance
  • Family Information Maintenance
  • Vocation Reporting
 
Personnel
  • Full Personnel Administration
  • Personnel Absenteeism
  • Access rights to communication functionality (SMS, Email, Fax and Communicator)
  • Classroom Administration
  • User Rights

FINANCIAL ADMINISTRATION

General Ledger
  • System Complies with Generally Accepted Accounting Practice (GAAP)
  • Use Pre-populated or Own Chart of Accounts
  • Link Chart of Accounts to Budget Categories
  • Journal Entries
  • Comprehensive Financial & Reporting Management of Projects (Fund Raisers, Merchandise, Tours, Excursions etc)
  • Comprehensive Budget vs. Actual Variance Reporting

Debtors
  • Monthly or Yearly Account Statements
  • Detailed Age Analysis Options
  • Individual or Bulk Emailing of Statements
  • Consolidated Account Statement per Accountable Person per Family
  • Debtor Journals / Adjustments
  • Easy Re-allocation of Incorrectly Allocated Receipts
  • Comprehensive Debtor Analysis Reporting
  • Direct Reporting to Department of Education Regarding Exemption of School Fees

Debit Order System
  • Banking Institution Independent
  • Seamless Automated Online Payment Collection
  • Single Consolidated Debit Order per Accountable Person
  • Automated Split of Received Payment into Relevant Billing Items
  • Verifies Completeness of Banking Details
  • Automated Rejection SMS to Accountable Person
  • Integrated Rejection Processing
  • Debit Order Reconciliation at Month-end
  • Setup Own Action Dates per Accountable Person

Cashbook
  • Direct Integration with Major Banking Institutions (Saves a lot of time!)
  • Setup Your Own Cashbooks / Bank Accounts
  • Petty Cash Transactions
  • Receipts, Payments,Transfers & Reconciliation of all Cashbooks in the System
  • Task Driven Deposit Automation
  • Historic Bank Reconciliation Enquiries
  • Fool-proof Cashbook Management

Budgets
  • Create & Manage Your Own Yearly Budget
  • Budget Locking
  • Setup Your Own Budget Categories
  • Duplicate Budgets
  • Detailed Budgeting per Item
  • Budget on Amount or Units
  • Comprehensive Reporting per Budget Category, Budget Manager & Detailed Item
  • Compare Budgets From Year to Year

COMMUNICATION

SMS Messaging
  • Select pre-defined or custom groups
  • Automated correspondence language detection
  • Use build-in templates populated with recipient information
  • Send options include genders, grades, classrooms
  • Fully integrated with administration system
  • Integration with the Code of Conduct section
  • User rights to this function is set per user

EMail Messaging
  • Select pre-defined or custom groups
  • Send options include genders, grades, classrooms
  • Fully integrated with administration system
  • User rights to this function is set per user

Fax Messaging
  • Select pre-defined or custom groups
  • Send options include genders, grades, classrooms
  • Fully integrated with administration system
  • User rights to this function is set per user

School Communicator
  • Direct integration with D6 School Communicator
  • Send D6 communication to parents directly via the Principal Primary interface
  • User rights to this function is set per user

CURRICULUM ADMINISTRATION

  Outcome Based Education (OBE)
  • Compliant With Phase-out Period as per Government Regulations
  • Setup Your Own Subjects
  • Setup Your Own Learning Outcomes
  • Setup Your Own Assessments
  • Assessment Planning per Term
  • Capture Marks as Percentage, Scale or Raw
  • Various Report Card Formats are Available

Curriculum Assessment Policy Standard (CAPS)
  • National Curriculum Approved Subjects
  • CAPS Assessment Policy and Requirements Are Met
  • Compliant With Phase-in Period as per Government Regulations
  • Setup Your Own Additional Assessments
  • Assessment Planning per Term
  • Capture Marks as Percentage, Scale or Raw
  • Templates Can be Setup for Numerous Report Card Formats

Pre-Primary
  • Smileyface interface to capture marks
  • Report Cards with Smiley faces
  • Upload your own Smiley face symbols
  • Specify your own mark weights per symbol
  • Integrates With Current Curriculum Requirements (OBE/CAPS)
  • Templates Can be Setup for Numerous Report Card Formats

Certificates
  • Once-off Setup & Design
  • Select between General or Academic Certificates
  • Academic certificates are 100% automated (save 3 weeks of administration per year!)
  • Upload your own electronic certificates (optional)
  • Use electronic, pre-printed or system generated certificates

Report Card Remarks
  • Pre-populated Remark Templates
  • Add Remark Templates per Subject, Grade & Term
  • General Remarks (such as seasonal greetings)
  • Customizable Positioning of Remarks on Report Cards
  • Configurable Number of Lines for Remarks
  • Configurable Space for Hand-written Educator Remarks

TIMETABLE

Timetable
  • Uses existing administration data
  • Supports both class-based and key-based timetabling
  • Full control over all aspects of the timetable
  • Conflict checking and prevention
  • Drag-and-drop manipulation
  • Automated key construction and class balancing
  • Automated search for period bookings and rearrangements
  • Individualized Timetables for Rooms, Teachers and Learners

CODE OF CONDUCT

  • Implements Positive & Negative Entries
  • Configurable Accumulation Period
  • Setup Your Own Categories
  • Setup Your Own Reasons with Mark Weights
  • Setup Your Own Actions with Various Parameters (Determines which notice to send at what time)
  • Support Best Practice Model for Disciplinary Processes
  • Task Driven Process To Generate Letters Based on Configured Actions
  • Integrates with SMS Communication System
  • Comprehensive Reporting by Staff Member, Learner and Date Range
  • No Archiving of Entries - All Entries Always Available for Reporting
  • Pre-populated Letter Templates
  • Comprehensive Management of Tear-Off Slips & Disciplinary Process
 

DEPARTMENT OF EDUCATION REPORTING

LURITS
  • National Department of Education (South Africa) Accredited Service Provider
  • Automated Online Submission Process
  • Automated Online Retrieval Process of LURITS Feedback Files
  • Confirmation Letters to Local Districts With Last Interaction History

Quarterly Return On Learner Attendance
  • Report Generated in the Prescribed Format
  • Integrated With the Administration System
  • Quarterly or Monthly Returns
  • Per Grade and / or Register Class

ANA Registration Schedule
  • Results Are Generated in Prescribed Format
  • Data for the Results are Retrieved Directly From the Administration System
  • Display LURITS Number of Learner
  • Various Results Format Options Such As per Specific District Requirements

Progression Schedules
  • Results are Generated in the Prescribed Format
  • Data for the Results are Retrieved Directly From the Administration System
  • Can be Displayed With or Without Data
  • Options for Percentage and / or Scale Marks

Term Schedule
  • Results are Generated in the Prescribed Format
  • Data for the Results are Retrieved Directly From the Administration System
  • Can be Displayed With or Without Data
  • Options for Percentage or Scale Marks

SUPPORT & ASSISTANCE

  • Online submission of queries
  • Categorisation of queries to facilitate automatic handling by specialists
  • A unique reference number is allocated to each query
  • Detailed history for each query
  • Training material available on YouTube
  • Online Training
  • One-to-one support via our call centre

SYSTEM PLATFORM & SECURITY

Platform
  • Open Source Software
  • Linux Hosting Environment
  • MySQL Database
  • PHP
  • Latest Web 2.0 Technologies

Security
  • SSL Certificate
  • 256-bit Encryption
  • Safe website environment

EXCEL APPS

Audit Tool
  • Real-time access to the Principal Primary Database
  • Full Trial Balance with drill-down functionality to ledger transaction level
  • Complete Budget Enquiries - Report per person, per account item and per detail entered
  • Journals - Complete list and analysis per month, per account
  • Receipts - Full Analysis per Receipt type per month with detailed drill-downs
  • Bank Deposits - Complete list of all receipts per deposit, analysis per month, evaluation of cut-off and list of undeposited funds
  • Payments - Complete list of payments per Beneficiary, analysis per month
  • Debtors - Balance per family with drill down to detailed transactions, summaries per transaction type (ie. Invoices, Payments, Adjustments etc)
  • User Access Analysis - Which Principal Primary user has access to which functions in the system - Easily identify possible shortcomings in segregation of duties
  • User rights to gain access to the Audit Tool is set per user
Comms Finance General Setup Personnel Learners Curriculum